We Make Personal Use Reporting Fast & Easy

Personal Use Reporting

Simple. Accurate. Hassle-Free.

There is an easier way to do personal mileage reporting. With our online personal use tracking and TotalView mobile app, you give drivers a user-friendly way to track mileage and hours accurately and in a timely manner. Automated reminders and 24/7 access mean you get a complete snapshot of how your fleet cars are used and stay in IRS compliance.

Reduce Administrative Burdens

Our TotalView fleet management software offers total flexibility for personal use online reporting. You set the reporting interval that suits your business needs, whether it is daily, weekly, or monthly. Drivers receive automatic email reminders to submit reports and alerts about missing reporting periods, so you do not have to spend time sending emails.

Complete, Accurate Reports

Keep your fleet management data at your fingertips and eliminate the paperwork associated with manually tracking mileage. With TotalView, you can log in and retrieve up-to-the-minute personal and business mileage reports. Pull tax reports online 24/7, and compile driver data in easy-to-understand and meaningful reports, on-demand.

Easy-to-Use Interface

Drivers simply log in with their username and password to submit mileage. Anyone can submit their mileage reports on-the-go with the TotalView mobile app, making it easy to enter information right away.

Support When You Need It

Merchants Fleet believes in superior customer service – and that includes supporting the users of our fleet management software. We offer technical support for drivers so you can field fewer questions. We are here to answer fleet manager questions about how to get the most out of personal use reporting.

“Since partnering with Merchants Fleet last year, their professional team members have provided excellent service and offered innovative solutions to address our unique needs.  Merchants has proven to be a top-tier fleet management company, exceeding our expectations on all levels.”

Jim Collins
Support Services Manager, Royal Cup Coffee

“Floor Coverings International is proud to partner with Merchants Fleet.  Their responsiveness and consultative approach has been beneficial to us and our franchise partners.”

Neil Daley
Director of Merchandising, Floor Coverings International

“My experience has been one of overwhelming delight. Merchants facilitates the expansion of Novus Ag business possibilities with their experienced professional staff by engaging in supporting activities. Allowing Novus Ag to lease short term vehicles while factory ordering enables us to save tens of thousands while immediately placing the employee in a high-quality truck. From permitting Novus to lease agricultural, material handling assets, to fuel and maintenance programs, we consider them a valuable partner.”

Michael Gates
Corporate Services - Fleet, Novus Ag, LLC

Frequently Asked Questions

What if I want to extend the term on my vehicle?

If you need to extend the term on your vehicle, you have options! We offer month-to-month terms if you need to extend for a short period, or you also have the option to change your vehicle over to a long-term lease if you need a more permanent arrangement.

Do I need to purchase insurance for my delivery vehicles?

Yes. Our vehicles are insured by the renter. You should have insurance to cover $1,000,000 liability policy for each vehicle.

How do I return the vehicles at the end of my contract?

We will arrange for the transportation of your vehicle when you are ready to return them. When you are approaching the end of your contract, please notify your Merchants account manager via phone or email correspondence at least 7 days prior to your anticipated end date. This allows our logistics team to arrange and schedule the pickup, and transport of your vans from where they are located.
You will need to remove all magnets, stickers, or other cosmetic changes made to the vehicle, sweep the cargo area and cabin, and clean out any trash from the inside of the van. You will also need to complete a digital condition report prior to releasing your vehicles to the transporter.

Does Merchants Fleet pay for maintenance?

Yes, we will cover all maintenance over the life of the vehicle. Our maintenance team will track and approve maintenance items. All manufacturer warranty items need to be brought to the appropriate dealership. Any maintenance or repairs that are a result of driver error or negligence fall under the renter’s responsibility.

Do I need to pay a deposit?

No, we do not require any deposits.

How do I receive the vehicles?

We will deliver your vehicles to you. Complimentary delivery is included with our program.

Free yourself from paperwork.

Learn how Merchants Fleet can lighten your load by making day-to-day fleet administration tasks simpler and faster.