Personal Use Reporting

Simple. Accurate. Hassle-Free.

There is an easier way to do personal mileage reporting. With our online personal use tracking and TotalView mobile app, you give drivers a user-friendly way to track mileage and hours accurately and in a timely manner. Automated reminders and 24/7 access mean you get a complete snapshot of how your fleet cars are used and stay in IRS compliance.

Reduce Administrative Burdens

Our TotalView fleet management software offers total flexibility for personal use online reporting. You set the reporting interval that suits your business needs, whether it is daily, weekly, or monthly. Drivers receive automatic email reminders to submit reports and alerts about missing reporting periods, so you do not have to spend time sending emails.

Complete, Accurate Reports

Keep your fleet management data at your fingertips and eliminate the paperwork associated with manually tracking mileage. With TotalView, you can log in and retrieve up-to-the-minute personal and business mileage reports. Pull tax reports online 24/7, and compile driver data in easy-to-understand and meaningful reports, on-demand.

Easy-to-Use Interface

Drivers simply log in with their username and password to submit mileage. Anyone can submit their mileage reports on-the-go with the TotalView mobile app, making it easy to enter information right away.

Support When You Need It

Merchants Fleet believes in superior customer service – and that includes supporting the users of our fleet management software. We offer technical support for drivers so you can field fewer questions. We are here to answer fleet manager questions about how to get the most out of personal use reporting.

“Since partnering with Merchants Fleet last year, their professional team members have provided excellent service and offered innovative solutions to address our unique needs. Merchants has proven to be a top-tier fleet management company, exceeding our expectations on all levels.”

“Floor Coverings International is proud to partner with Merchants Fleet. Their responsiveness and consultative approach has been beneficial to us and our franchise partners.”

Neil Daley

Director of Merchandising, Floor Coverings International

“My experience has been one of overwhelming delight. Merchants facilitates the expansion of Novus Ag business possibilities with their experienced professional staff by engaging in supporting activities. Allowing Novus Ag to lease short term vehicles while factory ordering enables us to save tens of thousands while immediately placing the employee in a high-quality truck. From permitting Novus to lease agricultural, material handling assets, to fuel and maintenance programs, we consider them a valuable partner.”

Michael Gates

Corporate Services - Fleet, Novus Ag, LLC

Frequently Asked Questions

When is the right time to transition my utility fleet to electric vehicles?

Our consulting team can help determine if EVs are right for you through AdoptEV, our EV adoption solution that guides you from concept to execution. We’ve made significant commitments to OEMs, and we’re on the front lines to get vehicle allocations and ensure EV availability for our clients.

What are the benefits of partnering with a fleet management company?

It’s no secret that the EV movement is happening, and we’ll be your trusted partner who can help you stay ahead of the curve and achieve both your fleet and sustainability goals. A fleet can make a large impact on sustainability and vehicle operations, and working with a fleet management company is a low-risk way to do that. They are a viable option for your business and total cost of ownership.

What are the benefits of fleet certification?

Benefits include improved driver behavior, improved customer service, a reduction in accidents, and reduced costs.

Is fleet certification required?

Fleet certification isn’t required, but it does demonstrate to customers and employees that you take fleet safety seriously.

How much does fleet certification cost?

The cost will depend on the certifying entity. Some certifications are less than $30 per person while others are thousands of dollars. In many cases, group discounts are available.

Which fleet certification is the best?

The “best” is subjective, but each certification we listed follows local, state, and federal regulations and guidelines. The type of certification you choose will depend on your budget, time commitment, and preferred learning method. You also have the option of obtaining multiple certifications.

Free yourself from paperwork.

Learn how Merchants Fleet can lighten your load by making day-to-day fleet administration tasks simpler and faster.

We Make Personal Use Reporting Fast & Easy

Want a Fleet Assessment?