Vehicle Pool Management | Fleet Management Services

Pool Management

Vehicles on your terms

For far too long, fleet managers have accepted less than optimal solutions when facilitating their organization’s vehicle pool. At Merchants Fleet, we challenge the status quo by using innovative technology to eliminate common fleet management pitfalls such as under-utilization inefficiency, lost keys, and time-consuming logistics. We solve the issues that others do not. The result is a fleet that is more nimble, cost-effective, and easy to access by drivers across your organization, while fleet managers are able spend less time on pool management due to self-service technology.

Transform Your Fleet

By incorporating big data, vehicle telematics, and mobility technology, we have achieved a new standard in pool management: true fleet optimization. Our software-based platform, FleetShare, is built with the latest pool technology capacities and is backed by the brightest minds in the fleet industry. While its online reservation and wireless vehicle access alone would be a tremendous improvement over the existing infrastructure, the real benefit lies in having the right vehicles at the right time, and up-to-the-minute data so you know how to reduce inefficiencies and better meet your demands.

Unlock the Power of Mobility

With Merchants Fleet as your fleet mobility partner, you can open the door to new ways of thinking about and managing your fleet.

Right-Size your Fleet and Remove Unnecessary and Under-Performing Assets
Reduce Time, Resource, and Cost Allocations
Reduce Administrative Burden
Improve Vehicle Tracking Capabilities and Promote Organizational Accountability
Avoid Lost Keys and Easily Locate Where Vehicles Are and Who Has Them
Simplify Billing Procedures
Formulate Accurate Reporting Through Real-Time Data Specific to Your Fleet’s Needs
Enhance Fleet Utilization on a Per-Vehicle Basis
Boost Your Team’s Productivity Through Greater Vehicle Usage Flexibility

With proper pool management, you no longer have to rely on chance for vehicles to be available or to be at the right place at the right time. FleetShare unlocks the full capacity of your fleet so drivers experience a new level of flexibility and efficiency.

“Since partnering with Merchants Fleet last year, their professional team members have provided excellent service and offered innovative solutions to address our unique needs. Merchants has proven to be a top-tier fleet management company, exceeding our expectations on all levels.”

Jim Collins

Support Services Manager, Royal Cup Coffee

“My experience has been one of overwhelming delight. Merchants facilitates the expansion of Novus Ag business possibilities with their experienced professional staff by engaging in supporting activities. Allowing Novus Ag to lease short term vehicles while factory ordering enables us to save tens of thousands while immediately placing the employee in a high-quality truck. From permitting Novus to lease agricultural, material handling assets, to fuel and maintenance programs, we consider them a valuable partner.”

Michael Gates

Corporate Services - Fleet, Novus Ag, LLC

“Floor Coverings International is proud to partner with Merchants Fleet. Their responsiveness and consultative approach has been beneficial to us and our franchise partners.”

Neil Daley

Director of Merchandising, Floor Coverings International

Frequently Asked Questions

Will you pick up the vehicles?

Yes. Our team will arrange the pickup and transportation of your vehicles.

What is included in your fleet remarketing services?

We take over all risk and handle the entire process for you, including, market research and outreach, resale strategies, pricing and transfer of ownership. There are certain fees associated with our OpenTrac third-party remarketing option. Under GuaranteeBUY, all fees are covered by Merchants Fleet.

How long does the fleet vehicle remarketing process take?

With our GuaranteeBUY fleet remarketing program, you can receive payment for your vehicles in less than one business week. Our OpenTRAC program can take a few extra days (vehicles sell in an average of 18 days), but will give you the highest return for your vehicles.

What if I want to extend the term on my vehicle?

If you need to extend the term on your vehicle, you have options! We offer month-to-month terms if you need to extend for a short period, or you also have the option to change your vehicle over to a long-term lease if you need a more permanent arrangement.

Do I need to purchase insurance for my delivery vehicles?

Yes. Our vehicles are insured by the renter. You should have insurance to cover $1,000,000 liability policy for each vehicle.

How do I return the vehicles at the end of my contract?

We will arrange for the transportation of your vehicle when you are ready to return them. When you are approaching the end of your contract, please notify your Merchants account manager via phone or email correspondence at least 7 days prior to your anticipated end date. This allows our logistics team to arrange and schedule the pickup, and transport of your vans from where they are located.
You will need to remove all magnets, stickers, or other cosmetic changes made to the vehicle, sweep the cargo area and cabin, and clean out any trash from the inside of the van. You will also need to complete a digital condition report prior to releasing your vehicles to the transporter.

Vehicle Pool Management Ensures The Right Place, the Right Time, & the Right Vehicle

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