Fleet Fuel Management & Fuel Card Program

Fuel Management

Our MasterCard® Network and fuel management program are smarter ways to manage fuel usage and costs

Merchants Fleet uses leading-edge fleet technology to help you track fuel spending and ensure purchases based on your defined standards, locations, and policies. We combine MasterCard® fuel credit cards, effective controls, and detailed reporting to simplify purchases, enhance compliance, and streamline expense management. Easily monitor costs, determine each driver’s fuel use, and reduce vehicle cost of ownership with our fuel management program.

*The Merchants Fleet Fuel cards are issued by Regions Bank pursuant to a license by MasterCard® International Incorporated. MasterCard® and the MasterCard® Brand Mark are registered trademarks of MasterCard® International Incorporated.

Vendor Savings

Merchants Fleet develops partnerships with national vendors to leverage buying power and drive down fuel costs for your fleets. Through our comprehensive program and fuel relationships, we help you save.

  • Leverage Our Nationwide MasterCard® Network for Easy Fuel Access

Fraud Prevention and Employee Management

Merchants Fleet makes it simple to ensure your fuel purchases are safe and that fuel cards are being used solely for their designated purposes. Our TotalView technology allows full visibility into your employee fuel spend so you can prevent fraud and identify areas for cost savings.

  • Prevent Fuel Card Misuse with Controls and Purchasing Parameters
  • Monitor Transactions and Easily Identify Unusual Purchases
  • Use Point-of-Sale Prompting Requirements for Extra Control
  • Capture Odometer Reading at the Pump

Exception Reporting and Alerting

We work with you to customize your fuel program to the needs of your drivers. Are you in remote locations? Do you have drivers that work overnight? Our fuel program adapts to those requests.

  • Access Detailed Fuel Use Data with Over Tank Capacity and Off-Hour Purchase Reports
  • Receive Real-Time Alerts to Quickly Identify Unwanted Use
  • Review Enhanced, In-Depth Transaction Details Where Available

Card and PIN Pool Management

With your fuel cards, you can give drivers the autonomy to purchase their fuel within the parameters you set. As challenges come up, you have the ability to refer to TotalView resources and manage your pools easily and effectively to keep vehicles fueling up.

  • Manage Cards in Real Time withTotalView
  • Easily Manage Vehicles with Multiple Drivers
  • Manage Card Profiles
  • Terminate Cards and Order New Ones Quickly and Easily

Frequently Asked Questions

What types of leases do you offer?

Merchants Fleet believes in a tailored approach and understands leases are not a one-size-fits-all product. We will work with you to determine exactly what you need for lease funding. Some of our options include open-end, close-end, short-term leasing, re-leasing, and value leasing. We also offer fleet buyback and vehicle acquisition programs. Learn more here.

How long are your leases?

Merchants Fleet offers leases as short as a few months, up to traditional leases. Our team can help you determine what the optimal lease length is for your situation.

How quickly can I get my fleet vehicles?

Merchants Fleet works with manufacturers and dealers nationwide. Your sales executive will work with you to determine your needs and get your vehicles as soon as possible. However, timeframes may vary according to the type of vehicle you need, your specifications, and manufacturer timelines.

What is telematics?

Telematics uses GPS and integrated telecommunications to give you real-time snapshots of your fleet operations. The system sends, receives and stores information about each vehicle so you can get detailed information about speed, idle times, overall vehicle health, and driver behavior. Learn more about how telematics works and how it provides insights into your fleet.

How can I reduce my cost of ownership?

There are many ways to reduce your total cost of ownership. Examining fuel costs, idling, driver behavior, maintenance patterns, and vehicle lifecycle can all lead to opportunities for improvements. Merchants Fleet strategic consulting has a team of analytics-minded experts who can examine your fleet data to identify ways to make meaningful changes to your fleet operations. Learn more about fleet consulting.

Total Fleet Coverage

Our national footprint allows us to service clients all over the United States. No matter the size of your fleet, we’re ready to help you find a management solution that works for your business. From flexible leasing and comprehensive maintenance to innovative telematics and cost-saving fuel management, we’ll create a tailored plan to meet your needs.

The average vehicle consumes 1,197 gallons of fuel per year.

Let Merchants Fleet show you how to optimize your fleet's fuel consumption. Call 866.653.2737 or click below.