Fleet Fuel Management & Fuel Card Program

Fuel Management

Our MasterCard® Network and fuel management program are smarter ways to manage fuel usage and costs

Merchants Fleet uses leading-edge fleet technology to help you track fuel spending and ensure purchases based on your defined standards, locations, and policies. We combine MasterCard® fuel credit cards, effective controls, and detailed reporting to simplify purchases, enhance compliance, and streamline expense management. Easily monitor costs, determine each driver’s fuel use, and reduce vehicle cost of ownership with our fuel management program.

*The Merchants Fleet Fuel cards are issued by Regions Bank pursuant to a license by MasterCard® International Incorporated. MasterCard® and the MasterCard® Brand Mark are registered trademarks of MasterCard® International Incorporated.

Vendor Savings

Merchants Fleet develops partnerships with national vendors to leverage buying power and drive down fuel costs for your fleets. Through our comprehensive program and fuel relationships, we help you save.

  • Leverage Our Nationwide MasterCard® Network for Easy Fuel Access

Fraud Prevention and Employee Management

Merchants Fleet makes it simple to ensure your fuel purchases are controlled and that fuel cards are being used solely for their designated purposes. We’re able to closely monitor cards for any fraudulent charges and send out alerts and reminders to fleet managers.

Our TotalView technology allows full visibility into your employee fuel spend so you can prevent fraud and identify areas for cost savings.

  • Prevent Fuel Card Misuse with Controls and Purchasing Parameters
  • Monitor Transactions and Easily Identify Unusual Purchases
  • Use Point-of-Sale Prompting Requirements for Extra Control
  • Capture Odometer Reading at the Pump

Exception Reporting and Alerting

We work with you to customize your fuel program to the needs of your drivers. Are you in remote locations? Do you have drivers that work overnight? Our fuel program adapts to those requests.

  • Access Detailed Fuel Use Data with Over Tank Capacity and Off-Hour Purchase Reports
  • Receive Real-Time Alerts to Quickly Identify Unwanted Use
  • Review Enhanced, In-Depth Transaction Details Where Available

Fleets Served

Large Businesses

We have a dedicated fleet team with scalable solutions. Our experts will help you determine the best combination of services that support and enhance the performance of your large fleet. No two fleets are alike, so we can customize your package to suit your needs.

Small & Medium-Sized Businesses

We also are experienced in handling small to mid-size fleets with unique, detailed needs. We’ll work with you to develop a flexible, turnkey solution that gets you the vehicles you need.


We offer innovative fleet solutions to a wide variety of professions and industries, including logistics, contractors, construction, technology, engineering, non-profit, healthcare, automotive, delivery services, and more.

Special Programs

We have developed specialized fleet programs to meet the unique needs of government, last mile, academic institutions, summer camps, and electric vehicle fleets.. We build custom service packages that help specialized fleets better meet the needs of their drivers, students, and customers.

Government & Municipalities

We know that federal, state, and local agencies have specialized requirements. Merchants Fleet has more than 50 years of experience in funding and servicing government fleets, and we’ll work with you to accommodate your tax requirements and budget.

Sales & Service

You can depend on Merchants to design the most effective fleet for your sales and service team. We have worked with these types of fleets for years and will help you identify the best solutions to satisfy drivers, minimize costs, and maximize performance.

Work Trucks

If you’re in the market for a Ford, Chevy, Dodge, or a different truck manufacturer, our experts will find the solutions you need. Not only do we offer flexible financing terms, but we’ll manage the upfit process to ensure your vehicles are brought to your standards and specifications.

Vans & Shuttles

Whether you need a traditional minivan for small groups or a cargo van to store and transport equipment, we have a model that fits your needs. Our commercial van and shuttle leasing experts are focused on helping companies of every size find options that maximize their bottom line and move their business forward.

Card and PIN Pool Management

With your fuel cards, you can give drivers the autonomy to purchase their fuel within the parameters you set. As challenges come up, you have the ability to refer to TotalView resources and manage your pools easily and effectively to keep vehicles fueling up.

  • Manage Cards in Real Time withTotalView
  • Easily Manage Vehicles with Multiple Drivers
  • Manage Card Profiles
  • Terminate Cards and Order New Ones Quickly and Easily

Who Needs a Fuel Card?

Any company where employees purchase gas is eligible for a fuel card. This type of program allows you to limit and verify purchases and ensure only authorized employees are using the fuel card.

A fuel card is also a great option for contractors or contractor-type services where fuel can be expensed to clients.

National Acceptance

Fuel cards can be used at most national and regional fuel merchants where MasterCard® is accepted. You can also put rules in place so that drivers can only use the cards at Level 1, Level 2, or Level 3 fuel stations. A Level 1 station, for example, may have an inside credit card swipe machine that collects limited data, whereas a Level 3 station would collect more detailed data such as driver information, odometer readings, and more.  Level 3 stations are your most secure stations, and they capture and pass back the most detail.

You can also limit fuel cards to at-the-pump purchases, and they can be authorized for electric vehicle charging transactions.

Fuel Rebates

Rebates may be available depending upon the size of your fleet, credit approval, the structure of the account, or other factors. Contact Merchants Fleet to explore whether you qualify for certain rebates and additional cost savings.

“Since partnering with Merchants Fleet last year, their professional team members have provided excellent service and offered innovative solutions to address our unique needs.  Merchants has proven to be a top-tier fleet management company, exceeding our expectations on all levels.”

Jim Collins
Support Services Manager, Royal Cup Coffee

“My experience has been one of overwhelming delight. Merchants facilitates the expansion of Novus Ag business possibilities with their experienced professional staff by engaging in supporting activities. Allowing Novus Ag to lease short term vehicles while factory ordering enables us to save tens of thousands while immediately placing the employee in a high-quality truck. From permitting Novus to lease agricultural, material handling assets, to fuel and maintenance programs, we consider them a valuable partner.”

Michael Gates
Corporate Services - Fleet, Novus Ag, LLC

“Floor Coverings International is proud to partner with Merchants Fleet.  Their responsiveness and consultative approach has been beneficial to us and our franchise partners.”

Neil Daley
Director of Merchandising, Floor Coverings International

Frequently Asked Questions

How long does the upfitting process take?

It depends on the number of vehicles and which types of upfits you’ve chosen.  Contact Merchants to discuss your upfit needs, and our team can provide more detailed information about potential costs and timeframe.

What upfits do you offer?

We understand the importance of safety and accessibility when it comes to residential care vehicle. Common upfits include rear and side wheelchair lifts, ramps, safety lights, partitions, alarm system, brandings and decals and upfits for facility work trucks, such as plows.

What are the benefits of fleet vehicle remarketing?

If you are looking to sell buses or non-traditional/specialty vehicles you already own, consider our GuaranteeBUY program. Similar to fleet lease disposal, this program will offer you a guaranteed price up front for your vehicles. We assess your vehicles, and then our remarketing experts determine the appropriate value. From there, we handle the entire fleet remarketing process, including any inspections and fees associated with selling.

What are the best vehicles for assisted living and residential facilities?

It depends on your needs, but our most popular vehicles for residential care include the Ford Transit, Mercedes Sprinter, Toyota Sienna, Chrysler Voyager, and passenger buses.

What kind of fleet leasing and funding terms are available?

We provide a variety of leasing and funding to meet your needs. Closed-end leases offer a fixed monthly payment, which is important for budget planning, while also offering mileages and terms to fit your specific program needs. An open-end lease gives you complete leasing structure flexibility, which is ideal if you want a plan that is as close to vehicle ownership as possible but with all the benefits of leasing. If you’ve purchased your own vehicles, we can add fleet management services, and for a full service option we have our FleetAssist program.

What are the benefits of a fleet management solution?

A fleet management solution will help keep you and your residential care community running safely and efficiently. Benefits include: reducing operational costs, reducing administrative burden, lowering fleet repair costs, and ensuring the highest level of safety for you, your employees, and your residents. Plus, even if you own your own vehicles, we can help! Merchant Fleet can add fleet management services to help with administration time and manage operational costs. With FleetAssist and our administered maintenance program, our experts take on the day-to-day administration of your fleet, which frees up more of your time.

Total Fleet Coverage

Our national footprint allows us to service clients all over the United States. No matter the size of your fleet, we’re ready to help you find a management solution that works for your business. From flexible leasing and comprehensive maintenance to innovative telematics and cost-saving fuel management, we’ll create a tailored plan to meet your needs.

The average vehicle consumes 1,197 gallons of fuel per year.

Let Merchants Fleet show you how to optimize your fleet’s fuel consumption. Call 866.653.2737 or click below.