Fleet Fuel Management & Fuel Card Program

Fuel Management

Our MasterCard® Network and fuel management program are smarter ways to manage fuel usage and costs

Merchants Fleet uses leading-edge fleet technology to help you track fuel spending and ensure purchases based on your defined standards, locations, and policies. We combine MasterCard® fuel credit cards, effective controls, and detailed reporting to simplify purchases, enhance compliance, and streamline expense management. Easily monitor costs, determine each driver’s fuel use, and reduce vehicle cost of ownership with our fuel management program.

*The Merchants Fleet Fuel cards are issued by Regions Bank pursuant to a license by MasterCard® International Incorporated. MasterCard® and the MasterCard® Brand Mark are registered trademarks of MasterCard® International Incorporated.

Vendor Savings

Merchants Fleet develops partnerships with national vendors to leverage buying power and drive down fuel costs for your fleets. Through our comprehensive program and fuel relationships, we help you save.

  • Leverage Our Nationwide MasterCard® Network for Easy Fuel Access

Fraud Prevention and Employee Management

Merchants Fleet makes it simple to ensure your fuel purchases are safe and that fuel cards are being used solely for their designated purposes. Our TotalView technology allows full visibility into your employee fuel spend so you can prevent fraud and identify areas for cost savings.

  • Prevent Fuel Card Misuse with Controls and Purchasing Parameters
  • Monitor Transactions and Easily Identify Unusual Purchases
  • Use Point-of-Sale Prompting Requirements for Extra Control
  • Capture Odometer Reading at the Pump

Exception Reporting and Alerting

We work with you to customize your fuel program to the needs of your drivers. Are you in remote locations? Do you have drivers that work overnight? Our fuel program adapts to those requests.

  • Access Detailed Fuel Use Data with Over Tank Capacity and Off-Hour Purchase Reports
  • Receive Real-Time Alerts to Quickly Identify Unwanted Use
  • Review Enhanced, In-Depth Transaction Details Where Available

Card and PIN Pool Management

With your fuel cards, you can give drivers the autonomy to purchase their fuel within the parameters you set. As challenges come up, you have the ability to refer to TotalView resources and manage your pools easily and effectively to keep vehicles fueling up.

  • Manage Cards in Real Time withTotalView
  • Easily Manage Vehicles with Multiple Drivers
  • Manage Card Profiles
  • Terminate Cards and Order New Ones Quickly and Easily

“Since partnering with Merchants Fleet last year, their professional team members have provided excellent service and offered innovative solutions to address our unique needs.  Merchants has proven to be a top-tier fleet management company, exceeding our expectations on all levels.”

Jim Collins
Support Services Manager, Royal Cup Coffee

“My experience has been one of overwhelming delight. Merchants facilitates the expansion of Novus Ag business possibilities with their experienced professional staff by engaging in supporting activities. Allowing Novus Ag to lease short term vehicles while factory ordering enables us to save tens of thousands while immediately placing the employee in a high-quality truck. From permitting Novus to lease agricultural, material handling assets, to fuel and maintenance programs, we consider them a valuable partner.”

Michael Gates
Corporate Services - Fleet, Novus Ag, LLC

“Floor Coverings International is proud to partner with Merchants Fleet.  Their responsiveness and consultative approach has been beneficial to us and our franchise partners.”

Neil Daley
Director of Merchandising, Floor Coverings International

Frequently Asked Questions

What if I want to extend the term on my vehicle?

If you need to extend the term on your vehicle, you have options! We offer month-to-month terms if you need to extend for a short period, or you also have the option to change your vehicle over to a long-term lease if you need a more permanent arrangement.

Do I need to purchase insurance for my delivery vehicles?

Yes. Our vehicles are insured by the renter. You should have insurance to cover $1,000,000 liability policy for each vehicle.

How do I return the vehicles at the end of my contract?

We will arrange for the transportation of your vehicle when you are ready to return them. When you are approaching the end of your contract, please notify your Merchants account manager via phone or email correspondence at least 7 days prior to your anticipated end date. This allows our logistics team to arrange and schedule the pickup, and transport of your vans from where they are located.
You will need to remove all magnets, stickers, or other cosmetic changes made to the vehicle, sweep the cargo area and cabin, and clean out any trash from the inside of the van. You will also need to complete a digital condition report prior to releasing your vehicles to the transporter.

Does Merchants Fleet pay for maintenance?

Yes, we will cover all maintenance over the life of the vehicle. Our maintenance team will track and approve maintenance items. All manufacturer warranty items need to be brought to the appropriate dealership. Any maintenance or repairs that are a result of driver error or negligence fall under the renter’s responsibility.

Do I need to pay a deposit?

No, we do not require any deposits.

How do I receive the vehicles?

We will deliver your vehicles to you. Complimentary delivery is included with our program.

Total Fleet Coverage

Our national footprint allows us to service clients all over the United States. No matter the size of your fleet, we’re ready to help you find a management solution that works for your business. From flexible leasing and comprehensive maintenance to innovative telematics and cost-saving fuel management, we’ll create a tailored plan to meet your needs.

The average vehicle consumes 1,197 gallons of fuel per year.

Let Merchants Fleet show you how to optimize your fleet’s fuel consumption. Call 866.653.2737 or click below.