Fleet Fuel Management & Fuel Card Program

Fuel Management

Our MasterCard® Network and fuel management program are smarter ways to manage fuel usage and costs

Merchants Fleet uses leading-edge fleet technology to help you track fuel spending and ensure approved purchases based on your defined standards, locations, and policies. We combine MasterCard® fuel cards, effective controls, and detailed reporting to simplify purchases, enhance compliance, and streamline expense management. Easily monitor costs, determine each driver’s fuel use, and reduce vehicle cost of ownership with our fuel management program.

*The Merchants Fleet Fuel cards are issued by Regions Bank pursuant to a license by MasterCard® International Incorporated. MasterCard® and the MasterCard® Brand Mark are registered trademarks of MasterCard® International Incorporated.

Charging Up Your Electric Vehicles

If you’re looking to save on fuel, consider electric vehicles (EVs). Our team of experts can work with you to design an infrastructure plan so you can rest assured that drivers will get the range they need to do the job. We provide EV charging solutions from our network of trusted infrastructure partners. Whether you need in-route, depot, or home charging, we have the solution for you. Financing is also available for charging infrastructure.

Learn More About Fleet Electrification

Vendor Savings

Merchants Fleet develops partnerships with national vendors to leverage buying power and drive down fuel and charging costs for your fleets. Through our comprehensive program and fuel relationships, we help you save, whether you have gas-powered or electric vehicles.

  • Leverage our Nationwide MasterCard® Network for Easy Fuel Access

Fraud Prevention and Employee Management

Merchants Fleet makes it simple to ensure your fuel purchases are controlled and that fuel cards are being used solely for their designated purposes. We’re able to closely monitor cards for any fraudulent charges and send out alerts and reminders to fleet managers.

Our TotalView technology allows full visibility into your employee fuel spend so you can prevent fraud and identify areas for cost savings.

  • Prevent Fuel Card Misuse with Controls and Purchasing Parameters
  • Monitor Transactions and Easily Identify Unusual Purchases
  • Use Point-of-Sale Prompting Requirements for Extra Control
  • Capture Odometer Reading at the Pump

Exception Reporting and Alerting

We work with you to customize your fuel program to the needs of your drivers. Are you in remote locations? Do you have drivers who work overnight? Our fuel program adapts to those requests. If you have EVs, we’ll provide you with a list of depot and public network charging stations.

  • Access Detailed Fuel Use Data with Over Tank Capacity and Off-Hour Purchase Reports
  • Receive Real-Time Alerts to Quickly Identify Unwanted Use
  • Review Enhanced, In-Depth Transaction Details Where Available

Fleets Served

Large Businesses

We have a dedicated fleet team with scalable solutions. Our experts will help you determine the best combination of services that support and enhance the performance of your large fleet. No two fleets are alike, so we can customize your package to suit your needs.

Small & Medium-Sized Businesses

We also are experienced in handling small to mid-size fleets with unique, detailed needs. We’ll work with you to develop a flexible, turnkey solution that gets you the vehicles you need.

Industries

We offer innovative fleet solutions to a wide variety of professions and industries, including logistics, contractors, construction, technology, engineering, non-profit, healthcare, automotive, delivery services, and more.

Special Programs

We have developed specialized fleet programs to meet the unique needs of government, last mile, academic institutions, summer camps, and electric vehicle fleets.. We build custom service packages that help specialized fleets better meet the needs of their drivers, students, and customers.

Government & Municipalities

We know that federal, state, and local agencies have specialized requirements. Merchants Fleet has more than 50 years of experience in funding and servicing government fleets, and we’ll work with you to accommodate your tax requirements and budget.

Sales & Service

You can depend on Merchants to design the most effective fleet for your sales and service team. We have worked with these types of fleets for years and will help you identify the best solutions to satisfy drivers, minimize costs, and maximize performance.

Work Trucks

If you’re in the market for a Ford, Chevy, Dodge, or a different truck manufacturer, our experts will find the solutions you need. Not only do we offer flexible financing terms, but we’ll manage the upfit process to ensure your vehicles are brought to your standards and specifications.

Vans & Shuttles

Whether you need a traditional minivan for small groups or a cargo van to store and transport equipment, we have a model that fits your needs. Our commercial van and shuttle leasing experts are focused on helping companies of every size find options that maximize their bottom line and move their business forward.

Card and PIN Pool Management

With your fuel cards, you can give drivers the autonomy to purchase their fuel within the parameters you set. As challenges come up, you have the ability to refer to TotalView resources and manage your pools easily and effectively to keep vehicles fueling up.

  • Manage Cards in Real Time with TotalView
  • Easily Manage Vehicles with Multiple Drivers
  • Manage Card Profiles
  • Terminate Cards and Order New Ones Quickly and Easily

Who Needs a Fuel Card?

Any company where employees purchase gas is eligible for a fuel card. This type of program allows you to limit and verify purchases and ensure only authorized employees are using the fuel card.

A fuel card is also a great option for contractors or contractor-type services where fuel can be expensed to clients.

National Acceptance

Fuel cards can be used at most national and regional fuel merchants where MasterCard® is accepted. You can also put rules in place so that drivers can only use the cards at Level 1, Level 2, or Level 3 fuel stations. A Level 1 station, for example, may have an inside credit card swipe machine that collects limited data, whereas a Level 3 station would collect more detailed data such as driver information, odometer readings, and more.  Level 3 stations are your most secure stations, and they capture and pass back the most detail.

You can also limit fuel cards to at-the-pump purchases, and they can be authorized for electric vehicle charging transactions.

Fuel Rebates

Rebates may be available depending upon the size of your fleet, credit approval, the structure of the account, or other factors. Contact Merchants Fleet to explore whether you qualify for certain rebates and additional cost savings.

“Since partnering with Merchants Fleet last year, their professional team members have provided excellent service and offered innovative solutions to address our unique needs.  Merchants has proven to be a top-tier fleet management company, exceeding our expectations on all levels.”

Jim Collins
Support Services Manager, Royal Cup Coffee

“My experience has been one of overwhelming delight. Merchants facilitates the expansion of Novus Ag business possibilities with their experienced professional staff by engaging in supporting activities. Allowing Novus Ag to lease short term vehicles while factory ordering enables us to save tens of thousands while immediately placing the employee in a high-quality truck. From permitting Novus to lease agricultural, material handling assets, to fuel and maintenance programs, we consider them a valuable partner.”

Michael Gates
Corporate Services - Fleet, Novus Ag, LLC

“Floor Coverings International is proud to partner with Merchants Fleet.  Their responsiveness and consultative approach has been beneficial to us and our franchise partners.”

Neil Daley
Director of Merchandising, Floor Coverings International

Frequently Asked Questions

What is a fleet fuel card?

A fleet fuel card is a credit card specialized for fuel purchases that allows you to monitor costs, determine each driver’s fuel usage, capture odometer readings and more. It also allows you to limit and verify purchases and ensure only authorized employees are using the fuel card.

How is fuel spending managed?

All vehicles and fuel spending are managed within the TotalView platform, which allows full visibility into your employee fuel spend so you can prevent fraud and identify areas for cost savings.

What is the availability of your driver resource center?

Driver support is just a phone call away. A Merchants Fleet representative who understands your fleet practices and services will work to address issues quickly and efficiently. If more support is needed, your representative will collaborate with internal and external resources. Even if you aren’t enrolled in our extended services program, we’ll do our best to give the drivers the help they need, especially when it comes to accidents and urgent situations. We also provide 24/7 responses to just about any situation that arises on the road.

Where can you use fuel cards?

Our fuel card can be used at most national and regional fuel retailers where MasterCard® is accepted. You can put rules in place and lock down your cards so that drivers can only use them at  more secure fueling stations that will always require driver ID and odometers to be entered.

How do I select the right charging strategy for my fleet?

Our team of experts and infrastructure partners can help establish the right charging infrastructure strategy for your fleet, including identifying the right charger, installation, and station maintenance.

Can my fuel card be used at charging stations?

Yes, fuel cards can be used at many card reader capable chargers.

Total Fleet Coverage

Our national footprint allows us to service clients all over the United States. No matter the size of your fleet, we’re ready to help you find a management solution that works for your business. From flexible leasing and comprehensive maintenance to innovative telematics and cost-saving fuel management, we’ll create a tailored plan to meet your needs.

The average vehicle consumes 1,197 gallons of fuel per year.

Let Merchants Fleet show you how to optimize your fleet’s fuel consumption. Call 866.653.2737 or click below.