Vehicle & Transportation Solutions for Academic Institutions

Get Your Students & Staff Where They Need to Be, Easily

Academic Institutions

Merchants Fleet has extensive experience working with colleges, universities, and other academic institutions to connect them with the vehicles they need. Our customized short-term leases and long-term leasing programs for educational institutions offer terms as short as a few months or as long as a few years. We are proud to be affiliated with members of the ECAC, NACDA and MHEC.

  • Large Selection of Vehicles
  • Options to Infuse Cash into Your Institution
  • Flexible Options to Support Seasonal Needs
  • Sell Excess Vehicles Quickly
  • Options to Rent, Lease, Purchase or Sell Vehicles

Contact Us Now to Reserve Your Vehicle or Learn More About Your Options

Fill out the form below or call 866.653.2737 to speak with an academic vehicle expert.

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Fleet Solutions for Every Department

    With a diverse portfolio of academic partners, we are experienced at providing unique and reliable vehicle arrangements for a variety of projects and departments:

  • Student Transportation
  • Athletic Teams, Recreation, and Club Sports Travel
  • Admissions Recruiting
  • Research Projects
  • Student Activities and Student Government
  • Spring Break Community Outreach Programs
  • Facilities Light- and Medium-Duty Trucks and Vans

Rental Program

Rent Vehicles on Flexible Terms

We have a large selection of vehicles that meet the highest safety standards, and we offer flexible fleet leasing terms. The result is a custom fleet leasing program that gives you exactly the resources your academic institution needs.

Rental Details

  • Programs Customized for Your Specific Needs and Budget
  • Full-Service Option Handles Maintenance, Registration, Vehicle Pick-Up, and Delivery
  • Flexible Payment Options
  • Guaranteed Contract Terms
  • Drive New Vehicles Every Year

Vehicle Options

  • 7, 8, 10, 12, and 15-Passenger Vans
  • Activity and Shuttle Buses
  • SUVs
  • Pickups [½ and ¾ ton, 6-foot beds]
  • Cargo Vans
  • Sedans

Rent-to-Lease Program

Rent Now, Convert to A Lease Later

Use a rental for immediate needs and convert that same vehicle to a long-term lease later, while keeping your driver on the road and avoiding the rental counter. This program is exclusive to Merchants.

How It Works

  • At the end of the rental term, the convertible rent-to-lease option can be exercised
  • An equity credit and negotiated discount will be applied as a capitalized cost reduction
  • A long-term lease term will commence using agreed upon terms and amortization period to calculate the monthly lease payment

Leasing & Funding Program

Fund & Lease Long-Term Vehicles

Lease your vehicles through Merchants with flexible leasing and funding terms to fit your institution’s needs. When you lease, you only pay for the portion of the vehicle that you use and access a full suite of fleet management services, all in one simple package.


  • Vehicles Available Quickly & Delivered to You
  • Upfitting & Branding to Your Specifications
  • Access to Fleet Software to Manage Fleet
  • Vehicle Acquisition, Tag & Title, & Remarketing Services Included & Available
  • Access to Fleet Experts through Fleet Consulting

How It Works

We Make It Easy for You to Order, Spec, Lease & Buy

  1. Contact Merchants Fleet
  2. Discuss Current & Upcoming Needs
  3. Approve Vehicle Spec & Quote
  4. We Place Your Order and Acquire Your Unit
  5. We Deliver to Your Doorstep
  6. You Can Get to Work!

Own-to-Lease Program

Sell Owned Vehicles & Lease Them Back

If you have vehicles you currently own, you can free up cash flow for your organization through Merchants Fleet’s Own-to-Lease Program. Merchants will purchase your organization’s owned vehicles, providing a quick cash infusion through the sale. Those vehicles are then leased back to you with lease structures that make sense for the remaining useful life of the vehicles. The entire process is completed with minimal hassle and without disrupting your organization’s day-to-day operations.


  • Convert Owned Vehicles to Leases
  • Increase Cash Flow and / or Consolidate Leases with One Provider
  • Opportunity for Depreciation Schedules to be Repositioned More Appropriately to Service Term
  • Balance Optimum Vehicles vs. Those that Must be Replaced

Sell Program

We Will Buy Your Un-Needed Vehicles

If you have a vehicle you no longer need, Merchants has a unique remarketing program to purchase it from you. Get cash now through our quick and easy process that saves you the hassle of selling at auction or other resale outlets.

Sell Your Car

  • Get a No Obligation Quote
  • Get Your Money Fast
  • Flexible Termination Dates
  • Fair & Guaranteed Price for Your Vehicle
  • Remove the Stress of Selling the Vehicle on Your Own
  • No Extra Cost or Fees Associated with the Sales Process
  • Option to Remarket a Single Vehicle or Your Entire Fleet
  • Vehicle Pickup & Administration Included
  • Ordering & Delivering Replacement Vehicle Options

How It Works

Easy 5-Step Process

  1. Submit Your Vehicle Specs & A Few Photos
  2. Receive Quote Within 48 Hours – No Contract, No Fees, No Obligation
  3. Accept Your Offer & Receive Bill of Sale
  4. Receive Your Funds & Return the Title to Us
  5. Vehicle is Picked Up & You’re Done!


Fleet Services

Full Fleet Management Services


  • Effectively Manage Fuel Spending through Card Controls, Detailed Reporting, and Fuel Discount Opportunities
  • Fraud Prevention
  • Card & PIN Management
  • Reporting & Automated Alerts
  • Nationwide Network


  • Nationwide Network
  • Call Center with ASE-Certified Specialists
  • Avoid Paying for Unnecessary Work or Work Covered by Warranty
  • Reduce Administrative Burden
  • Reduce Downtime
  • Comprehensive Dashboard


  • Actionable Data to Manage Driver Behavior and DOT Compliance
  • Real-time and Historic Snapshots to Manage Expenses, Utilization, Productivity, Compliance, & Safety
  • Easily Monitor Emissions, Speed & Idle Times, System Diagnostics, and Much More with Advanced Vehicle Data

Contact Us Now to Reserve Your Vehicle or Learn More About Your Options